AGM 2022 – 5 Jan 2023

The Anchor Golf Society Annual General Meeting (AGM) for 2022, originally planned for 10th December after the last tournament of the year, has been postponed to early January.

The meeting was held using Zoom and minutes taken from the video recording. 11 members attended the meeting, apologies were received from Rob Budd, who had previously submitted his responses to the proposals.

This year’s AGM was important; we needed to discuss the future of the society. Due to the current economic situation the committee proposed several options to reduce costs to the members. Each proposal was discussed with the members, and each proposal was voted on. Some of the proposals were amended slightly.

Agenda

• Committee reports for 2022
  • Captain’s report
  • Vice Captain’s report
  • Handicap secretary’s report
  • Treasurer’s report
  • Secretary’s report
• Committee proposals for 2023
• Proposals for 2020 – 2022 presentation evening
• Post AGM activity
• Members proposals
• Election of officers
• AOB

Committee reports for 2022

Captain’s report – Bob Unwin

We need to talk about the future of the society. Attendance has been really bad. Often fewer than 20, sometimes struggling to get 12. The core members that play monthly are the good members. The year went quite well, with 10 monthly competitions played. No reports of cheating. Comps for next year already booked from February to November. Let’s see how this year goes attendance wise. If anyone can get new players it would be better. But we don’t want more than 25/26. A number of members have left this year, but we should continue. It’s a friendly society with good banter.

Vice Captain’s report – Jason Bowles

Committee met in November and decided we do want to keep going. We need to vote on the proposals. There are new rules for 2023 and some rule clarifications to be made to members. eg. Ball lost under leaves – it’s lost, it’s not abnormal ground conditions. You have to play stroke and distance.

Handicap Secretary’s report – Andy Banting

There won’t be a best 12 games trophy, but we have 3 or 4 major trophies to be presented. Most cards were legible. We won’t be issuing handicap certificates this year. The final tables will be published on the WhatsApp scorecard group after the presentation evening.

Treasurer’s report – Mike Griffin

Item	Amount
Brought forward	£4069.01
Total income	£14530.00
Total	£18599.01
Money out	-£15237.80
Miscellaneous	-£16.68
Carried forward	£3344.53
Loss on year, but this includes 2 years worth of trophies	approx 700
Minimum bank balance to be maintained	£2,000
Subs owing, mostly from people who’ve left. We may have to write this off.	£150
Presentation evening costs expected to be	£1000

Secretary’s report – Herb Miller

Website being maintained. Some website changes: Individual player results and attendance.

Has everyone paid their deposit for the weekend away on 18-20 August 2023?

Committee proposals for 2023

The proposals were discussed at a committee meeting when we should have been playing at Worldham. They were discussed in detail with the members present and voted upon individually.

1. Reduce the number of competitions to 8 10 9.
   • Passed.
   • To be reviewed for 2024.
   • But Captain’s Day will not be a Saturday so total monthly competitions is 9.
2. Monthly competitions to be held on the last Saturday of the month; from February to November.
   • Passed.
3. Reduce or eliminate subscriptions. Subscriptions are due for each month where there’s a monthly competition. Monthly amount will depend on the options selected.
   • Passed.
   • Reduction may only be the number of months subscriptions are due, rather than the monthly amount.
4. Eliminate trophies for monthly competitions.
   • Passed.
   • There were discussions of not giving trophies but money instead. This wasn’t agreed.
5. Eliminate presentation evening for 2023.
   • Failed
   • The majority of members believe the presentation evening is an important part of the year.
   • Winners and Runners up should still be recognised.
6. Weekend away and Captains Day not part of the yearly competition.
   • Passed
7. Replace Captain’s Day by a Captain’s Invitational Furzeley Challenge to be held on a weekday afternoon followed by pub and optional meal.
   • Failed
8. Reduce yearly trophies to two, based on Saturday competitions only. Low handicap <=18. High handicap 19 plus.
   • Failed
   • We’ll still present the Majors; Best 8, Order of Merit, Vets, Knockout
   • and Pairs… since we still have the trophy.
   • These trophies to be presented to Winners and Runners Up.
9. Make breakfasts (including coffee / tea) optional unless included in the golf course’s society deal. ie If you want breakfast then buy your own.
   • Failed
   • Breakfast will be included for all.
10. Monthly competitions to be held on the last Sunday of the month.
    • Failed
    • Reason for proposal was to attract members from other societies.
11. Guests with a bona fide handicap will be entitled to win the monthly competitions – having paid the equivalent of the subscription.
    • Passed
    • To be reviewed for 2024.
    • Note: Bona fide means either an official WHS handicap, or previous TAGS handicap.

Proposals for 2020 – 2022 presentation evening

• To be cancelled if numbers are insufficient.
  • Failed.
  • There are 30 members and guests attending.
  • Buffet is being paid for by the society.
• If cancelled trophies for 2020-2022 will be presented after the monthly competitions.
  • Failed
  • Not applicable.

Note: Due to cancelled competitions, there will be no trophies for Medal champion or Best 12.

Members proposals

All other current members were entitled to submit their own propsals in writing before the AGM. None received.

Election of officers

All existing committee members were re-elected.

Any Other Business

• Paul Morgan proposed that there should be No 3 balls with 2 in a buggy and one walking.
  • Passed
  • Committee responsible for ensuring this is applied.
• Gary Wicks would still like to pay subs yearly in advance.
  • Passed
• How many members do we currently have?
  • 16 Yes
  • 5 To Be Confirmed
  • Members that left in 2022: Peter Jones, Rob Appleyard, Luke Iles, Jack Mac, Rob Gunning, Ian Leighfield Stuart Hogg and Steve Mouland.
• What’s the chance of the weekend away being cancelled?
  • We need to find 4 more players to fill the 16 places
  • We have 5 TBCs
  • Deposit is £100 non refundable since it confirms your commitment.
• Bob’s booked 7 of 10 of the competitions
  • Captain’s Day may be Lee-On-The-Solent – provisionally booked Thu 25th May, but they don’t have buggies yet.
  • Other options: Paultons, East Horton, Skylark, Rowlands Castle ( limited buggies ).

There being no other AOB the meeting was closed at 20:45

Minutes written up from the video recording of the Zoom meeting on 6th January 2023.

Post AGM activity

Now that the options have been voted upon, the committee will be required to implement the choices in the most effective manner. The final outcome will depend on the cost of green fees, breakfasts and the number of members.